Property Management Systems

Easy To Use Property Management Software

Key-Data Gold: Is our market leading property letting and management solution for letting agents, landlords and other agencies. Unlike our competitors, Key-Data Systems rate our customer support to be as important as a list of what our product does... Key-Data Gold has been developed by letting agents and landlords throughout the last seventeen years OF COURSE it does what you need it to do... However, we do not expect you to take our word for this, just have a look at the main features below (there are many more).

Key-Data Gold: General

  • Fully compatible with ALL versions of Microsoft Windows, and other operating systems such as Android, iPhone, iPad, MAC via our key-Anywhere service.
  • Office based or Internet based depending on your preference
  • Outstanding ease of use with comprehensive online, context sensitive help at every turn.
  • Powerful multiple-occupancy and student lets management features.
  • Automatic tenancy archiving routines to ensure easy tracking of past tenants.
  • Unique 'Property Folder' feature that ensures all property documents are accessible within seconds.
  • Straight-forward and fast data entry routines. You will be up and running within hours!
  • Single-user and multi user versions available.
  • Single branch and multi-branch operation
  • Secure landlord login area for the easy accessing of accounts information.

Key-Data Gold: Marketing

  • Upload to your web site and all property portal sites with a button click.
  • Produces window display material.
  • Digital Imaging Module.
  • Markets your properties via email, SMS or list/letters.
  • Full property and applicant matching based on a variety of criteria.

Key-Data Gold: Accounting

  • Complies with ARLA. RICS & NAEA guidelines.
  • Fully automatic processing of landlord statements.
  • Manages daily client and office account routines.
  • Full landlord and tenant invoicing/credit note routines.
  • Completes full bank reconciliations.
  • Innovative, split rent DSS management module.
  • Automatic CNR (formerly FICO) tax deductions and report generation for overseas landlords.
  • Exports financial data in any required format.
  • Allows automated recurring property charges.
  • E-mail client statements/rent books.
  • Compatible with International currencies and varying VAT rates

Key-Data Gold: Scheduling and Maintenance

  • Generates daily task reminders at system logon.
  • Allows calendaring, scheduling and follow-ups.
  • Offers automatic letter generation based on fully editable templates.
  • Gives automatic reminders for every aspect of property letting and management.
  • Produces contractor job sheets and monitors contractor work flows.
  • 'To Let' board management module including contractor scheduling communication.
  • Powerful mortgage management feature for owner managers.

Key-Data Gold: Compliance & Communication

  • Allows easy template editing to ensure legal documentation remains current.
  • Gives you status & income reports.
  • Maintains audit trails.
  • Produces Inland Revenue documentation including VAT.
  • Offers a variety of purpose designed reports for information on every aspect of our business.
  • Generate all safety reminders.

If your agency belongs to one of the popular associations such as ARLA, RICS or NALS, then please click here to see how Key-Data Gold will help you to achieve compliance with ease.

The above list is not intended as an exhaustive feature list, please contact us if a specific feature you require is not mentioned.

So, whether you require a single licence system for one PC based in your office, or multiple office based pc's all working at the same time, or one or more pc's functioning across the Internet, or a multi-branch set-up, or a reduced 'start-up' package designed to help you to grow.... Key-Data Systems have the products and the options to help you.

Also, whether you are looking to replace your existing software system in favour of a more powerful, more flexible one, or you are looking to move up to automated property lettings and management from a manual system, you NEED to talk to us today. Our contact details are in the menu above, and we would love to hear from you.

To see some of the latest updates that our customers are enjoying (at no extra cost) click here


To read what our clients are saying about us click here


Key-Data Gold may be either an online property management software system or an office based system depending upon your requirements. It is a very easy to use property management software solution whilst offering users extreme power and flexibility. All property management software providers will make all sorts of claims for their products and related services of course. However, Key-Data Systems really can deliver and have been delivering excellent rental property software, property management bookkeeping software and property sales software solutions to our clients for many years.

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    Greenwich View Place, London,
    England, E14 9NN
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Client Testimonial

'This system is an absolute revelation!... it is just incredible.... Having Key-Data Gold is like having two extra members of staff'.


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